Undergraduate Deadlines & Reminders

Deadlines for the Washington, D.C. Programs are as follows:

Pre-Departure for Arts & Sciences Students

• Intent to Participate form
  Due no later than two weeks after you receive notice of your acceptance to the program.
• Health Information form
  Due by October 15 for spring/May 15 for fall participants. This form will be available on sa.wustl.edu after you receive your initial acceptance letter. Make sure to get a comprehensive medical exam. Obtain an adequate supply of prescriptions to get started in D.C. and pack an original copy of the written prescription.
• Parental Agreement form
  Due by October 15 for spring/May 15 for fall participants. This form will be available on sa.wustl.edu after you receive your initial acceptance letter.
• Responsibility and Risk form
  Due by October 15 for spring/May 15 for fall participants. This form will be available on sa.wustl.edu after you receive your initial acceptance letter.
• Information release form
  Due by October 15 for spring/May 15 for fall participants. This form will be available on sa.wustl.edu after you receive your initial acceptance letter.
• WUSTL Program Agreement
  Due by October 15 for spring/May 15 for fall. Your program agreement will be available on sa.wustl.edu. Retain a copy of the signed agreement for your file.
• D.C. Housing Contract
  Due by October 15 for spring/May 15 for fall participants. You will be notified by e-mail when this form is available for pick-up in McMillan 138.
• WUSTL Residential Life Housing Cancellation Form
  Due by November 12 for spring participants. This form can be found and submitted on the Residential Life website.
• Human Studies Review
  Due by May 15 for fall participants.
  Due December 10 for spring participants. (Required for students conducting research on human subjects.) The Human Research Protection Office offers details on approval requirements.

Attend

• Pre-departure briefings
  All required pre-departure briefings and relevant seminars will be outlined in the e-mail you receive after submitting your Intent to Participate form.

Discuss

• Budget planning
  Revisit how you will use and who will pay for credit and debit cards while in D.C. with your parents. Be realistic about how much money you need for travel and living expenses.
• Insurance
  Review coverage and claims procedures on the Student Health Services website and discuss with parents. Note that WUSTL students in D.C. are automatically enrolled in the mandatory WUSTL insurance plan.
• Financial aid
  Speak with Student Financial Services about an award adjustment based upon the cost of study in D.C. including essential travel and living expenses. Sign Perkins Promissory Note if applicable, and any other relevant documents.
• Registration preparation
  Discuss course selection and authorization procedures for online registration with academic advisors.
• Scholarships
  Note deadlines, requirements, and procedures for Fulbright, Rhodes, Marshall and other scholarship applications. Seek external sources for grants or scholarships.
• Post D.C./Post graduation plans
  Meet with a career counselor to discuss senior year and post-graduate options (note opportunities you may miss while in D.C.). Make preliminary contact with faculty members whom you may ask for references.

Organize

• Copies of documents
  Make copies of credit cards, passport and visa (if applicable), itineraries, medical documents, insurance plan, and other important documents. Leave one copy at home with family members and keep the other with you in a safe place, separate from the originals.
• Airfare
  The D.C. Programs Office does not arrange travel for D.C. participants. We have found that students are more satisfied if they make their own travel arrangements. However, you should check with the other participants in the program about coordinating flights. Be sure you understand the rules regarding changes, cancellations, and refunds at the time you purchase your ticket.
• Pack